Moving to a new workspace is an excellent opportunity to take your personal organization to the next level. By following a few simple steps before, during, and after your move, you can poise yourself for success in your new space.
Before the move
Take a hard look at the files, supplies and equipment you’ve accumulated in your working space. If you have a surplus of supplies, or equipment you no longer use, look for opportunities to share them or return them to community storage. Examine your files. Discard anything you know you’re not going to need. If there are files you could potentially need to access in the future, but don’t want to dedicate space to keeping a hard copy, consider scanning them to a digital format and saving them on your computer or on the cloud. If there are important files that you absolutely must save hard copies of, be certain to store them in an organized fashion. It is always a good idea to refer to your organization’s document retention policy before discarding any files.
During the move
To help ensure easy moving, unpacking, and setting up your new space, identify all of your moving boxes with durable labels that won’t peel off in transit. It’s a simple way to make sure you have immediate access to your most important files or equipment, helps reduce the chance of losing something in the move, and helps you get back to business in your new working space as soon as possible.
After the move
Make a commitment to yourself to keep your new space clean, organized, and reasonably free of clutter. You’ve just finished cleaning up your old working space, so you should be well aware of your own organizational weaknesses. Focus on them first. If your filing system was a disaster, create an organized system of folders and digitize as much as you can. If you had too many supplies, create labeled storage containers to help you maintain an appropriate stock. Once you’ve set up your new system, pick a few times a week to take a minute or two and tidy up your space, and schedule a monthly appointment for yourself to throw out or scan paper files. Following these steps will help reduce the accumulation of clutter and help you maintain a neat, organized working space in the future.